PRIVACY POLICY / CONSENT - APPLICANTS/TENANTS/LANDLORDS

General Data Protection Regulation – GDPR effective 25 May 2018

PRIVACY POLICY / CONSENT – APPLICANTS/TENANTS/LANDLORDS

This is a legal regulation of guidelines that regulates the collection, storing and processing of personal information of individuals within the EU.  GDPR will replace the Data Protection Act of 1998

Use of Data – Pre-Tenancy

Applicants will complete an application form to provide personal data for referencing.  The data will be used to assess whether an applicant is suitable to be granted a Tenancy Agreement, or to be named as a Guarantor on an agreement. An industry referencing body will be used to check the suitability of an applicant.  A credit check will be conducted; therefore, the information will be shared with these third parties.  The landlord will be consulted, and information shared with the landlord to agree suitability for a tenancy agreement to be granted.

Use of Data - Tenancy term

Data will be processed only for the legitimate legal reason that it is held, and in accordance with the Tenancy Agreement.  Data will be used to allow the delivery of services to maintain the tenancy. For example, contact details will be shared with the landlord, utility companies, and third-party contractors or suppliers for access to maintain the property, carry out repairs, or deliver products.  Information regarding the tenancy will be shared with a deposit protection company to secure a Deposit Certificate.

Identification

Data will be connected to a unique code.  Clients will need to quote this code in all contacts.

General

Data will not be shared with anyone other than those disclosed above, for managing and servicing a tenancy.  Data will be shared with government or legal bodies when legally instructed.  Data will be shared when there is an emergency or vital interests are jeopardised i.e. “life or death” situations.

Additional Information

Morgans may from time to time require additional information from you in order to carry out duties under the terms of the agreement.  You will be asked to confirm this information in writing, via email or by delivering original documents to Morgans office e.g. valid visas, additional reference information, marriage or death certificates.

Secure Database

Data is held on a secure database which is password protect using industry-grade software.  Anti-Virus software protects the system.  An IT consultancy monitors the system on a 24-hour basis.

Deleting Information - End of Tenancy

Contractual data and data provided will be retained securely for a period of 6 years to adhere to legal requirements.

Third Parties

Data will be shared with third parties in order to carry out services

 

                     Third Party                                                              Purpose

Referencing companies

To assess applicant suitability for a tenancy

Tenancy Deposit Protection company

To record tenancy and secure a Deposit Certificate

Landlord

Legal owner / Tenant

Utility companies

Utility provision or works

Banks

Standing orders to pay rent & Rental payments

Contractors

Property remedial works

                                                                            

DATA CONTROLLER: Morgans Rentals/DATA STORED: UK 

 

General Privacy Policy

Morgans Rentals is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.
 
Morgans Rentals may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 25th September 2011.
 

What we collect

We may collect the following information:
 
Anonymous website usage statistics
Your contact details that you supply via a contact form
What we do with the information we gather
We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:
 

Internal record keeping.

We will contact you regarding your query or send you the information you have requested
We may use the information to improve the functionality of our website
Internal analysis of the success of the website and how it meets user needs
 

Cookies

What is a cookie?
A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of a particular website.
 
 
How we use cookies
This website uses Google Analytics to help analyse how users use the site. The tool uses "cookies," which are text files placed on your computer, to collect standard Internet log information and visitor behavior information in an anonymous form. The information generated by the cookie about your use of the website (including IP address) is transmitted to Google. This information is then used to evaluate visitors' us of the website and to compile statistical reports on website activity for Morgans Rentals
 
We will never (and will not allow any third party to) use the statistical analytics tool to track or to collect any Personally Identifiable Information (PII) of visitors to our site. Google will not associate your IP address with any other data held by Google. Neither we nor Google will link, or seek to link, an IP address with the identity of a computer user. We will not associate any data gathered from this site with any Personally Identifiable Information from any source, unless you explicitly submit that information via a fill-in form on our website.
 
For more information on regarding Google please see their privacy policy (http://www.google.com/policies/privacy/). If you wish to disable cookies or wish to find out more about what cookies are you can find details here:  http://www.aboutcookies.org/Default.aspx?page=1
 
 

Links to other websites

Our website may contain links to other websites of interest or to those of our product manufacturers. However, once you have used these links to leave our site, you should note that we do not have any control over the other websites. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
 
 

 

Your house in our hands